Running an ecommerce business means juggling inventory, VAT, multi-channel sales, and growing your brand. From Amazon FBA fees to Shopify Payments, your accounting needs are as unique as your products. Whether you’re shipping across the UK or scaling internationally, getting your finances right can make or break your business.
Over 40% of UK ecommerce businesses face VAT penalties annually, and more than 30% of sellers lose profits due to inaccurate cost tracking. We’re here to change that. Our accounting services are tailored for UK ecommerce companies, giving you the insights, tools, and support you need to stay on top of your numbers.
How We Simplify Accounting for eCommerce Businesses
Accounting for ecommerce isn’t straightforward—it’s multi-faceted. You’re dealing with platform fees, fluctuating currencies, refunds, and cross-border VAT. We handle these complexities so you can focus on growing your business.
Centralising Your Sales Across Platforms
Managing sales across Amazon, Shopify, and Etsy can feel overwhelming, especially when each platform has unique fee structures. Our system integrates directly with tools like A2X and Link My Books, consolidating data into a single view.
💡 Stat: Sellers using automated reconciliation tools reduce manual errors by 35%, improving accuracy in tax filings.
Staying Ahead on VAT Filings
From VAT OSS for EU sales to meeting UK VAT thresholds, we ensure your filings are accurate and on time. If you’re shipping products to multiple countries, we calculate the correct VAT rate for each region and handle all compliance paperwork.
💡 Example: A Shopify seller avoided a £15,000 penalty by restructuring their VAT strategy with our guidance.
Tracking Inventory and COGS
Mismanaging inventory leads to inaccurate profit margins and tax overpayments. We provide cost of goods sold (COGS) tracking, helping you understand your true profit. With our system, you’ll know exactly where your money is going.
💡 Stat: Ecommerce businesses with accurate COGS tracking report 20% higher profits annually.
Managing Multi-Currency Transactions
If you’re selling in GBP, USD, and EUR, reconciling payments manually can lead to errors. We automate multi-currency reconciliations, tracking exchange rate fluctuations and ensuring your accounts match actual conversions.
💡 Example: A UK-based Amazon FBA seller saved £10,000 by resolving discrepancies in their multi-currency transactions.
Our Process: Built for the Speed of eCommerce
Our approach ensures every aspect of your accounting works smoothly with the fast-moving world of ecommerce.
Step 1: Connect Your Platforms
We integrate your Shopify, Amazon, and other sales channels directly with accounting tools like Xero and QuickBooks. This ensures every transaction, fee, and refund is automatically captured.
Step 2: Clear Monthly Reports
You’ll receive monthly profit and loss (P&L) statements, cash flow insights, and VAT summaries, making it easy to track performance.
Step 3: VAT Filing and Tax Preparation
From VAT OSS compliance to preparing end-of-year tax returns, we ensure your filings are accurate, complete, and HMRC-ready.
Step 4: Ongoing Financial Support
Whether it’s advice for seasonal sales or planning for next year’s growth, our team works with you to keep your business on track.
Tools and Expertise That Keep Your Business on Track
eCommerce businesses require specialised tools to manage their financial data efficiently. Here’s how we deliver:
Automated Reconciliation for Multi-Platform Sales
Our systems sync with your platforms, eliminating manual data entry. Whether you’re selling through Etsy, Amazon, or WooCommerce, your financial data stays accurate.
💡 Stat: Automated reconciliation saves ecommerce sellers an average of 20 hours per month.
Inventory Management Solutions
Track inventory movement in real time, ensuring stock levels align with sales data. We also provide insights into excess stock and turnover rates.
💡 Example: A UK-based Shopify seller reduced inventory waste by 15% with our inventory tracking system.
Multi-Currency and International Sales Support
We manage VAT and exchange rates for sellers dealing with international customers. Tools like PayPal and Stripe are fully integrated for accurate multi-currency reporting.
Planning for Peak Sales Periods
From Black Friday to holiday sales, we help you prepare for high-demand periods with tailored cash flow and tax strategies.
Refund and Adjustment Tracking
Refunds and discounts can complicate your revenue records. We ensure these adjustments are correctly accounted for, keeping your books clean.
FAQs for eCommerce Business Owners
We calculate VAT rates for each country you sell to and file VAT OSS returns to ensure compliance with EU regulations.
Yes, we reconcile refunds and discounts to provide accurate revenue data in your P&L.
Absolutely. We reconcile payments across GBP, USD, and EUR, ensuring accurate records for all currencies.
We recommend tools like DEAR Inventory to automate COGS calculations and integrate them with your accounting system.
Yes, we assist with cash flow planning, VAT adjustments, and inventory management for high-demand periods.
Let’s Keep Your eCommerce Business Thriving
Accounting for ecommerce isn’t just about numbers—it’s about clarity, strategy, and freeing up your time. With our expertise, you’ll gain the insights and tools to grow your business confidently while we handle the details.
💡 Stat: UK ecommerce sellers who automate their accounting processes report an average profitability increase of 15%-20%.
From managing VAT to reconciling multi-platform sales, we’ll help you simplify your financial systems and focus on what matters most—scaling your business. Let’s keep your numbers as sharp as your strategy.
